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Could I make a suggestion - back in my working days, when I sent official things to students (I worked at a university) I would do one copy certified and one regular mail. The certified was the official one but the students usually would get the regular mail one first. You could note on the regular one that the photos are in the certified copy so you don't have to send two copies of the photo.
It may streamline things a bit and you still have the official certified proof that it was sent.