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We have to do this too, as part of the MAPP training.
The letter to the birth parents/family is basically like a letter you would include in an adoption profile -- tell them about your family life and reassure them that you will take good care of their kids while they are with your family. Basically, put yourself in their shoes: If you had to send your child off to live with another family for awhile, what would you want to know about them?
Same for the child letter. We had trouble with this, b/c we're looking to foster/adopt babies, but we went with the assumption that the child can read/understand the letter. Again, put yourself in the child's shoes and write about what you think the child would want to know. For us, since we're looking at babies, we are including pictures of the room and play areas, but older kids will benefit from pictures of the rooms of the house too, if you're allowed to make a collage. Then talk about the neighborhood, the school they will attend, the activities the kids in your home do, what you all do for work and play, etc.
We only included our first names in the letters, so that it would be harder to identify us and find us if something went wrong with a birth family.